Film Access Scotland Privacy Notice & Cookie Policy

Our Intent
We are committed to safeguarding the privacy of users of our website and we will only use the information that we collect about you lawfully and in accordance with General Data Protection Regulation (GDPR).

Data Subject’s Terms & Conditions
This Privacy Notice & Cookie Policy, forms part of our Terms & Conditions and should be read by Data Subjects, i.e. “you,” or any identifiable person using this website and services delivered by Film Access Scotland. References to “we”, “us”, or “our” are references to Film Access Scotland.  

The type of personal information we collect

We currently collect and process the following information:

  • Name
  • Email Address
  • Postal Address
  • Telephone Number

How we get personal information and why we have it

Lawful Basis of Processing Personal Data: the lawful basis of processing your personal data is as follows:

Consent. Once you have agreed to this Privacy Notice & the Cookie Policy of our Terms & Conditions, we will process your personal data on the basis of Consent.
Legitimate Interest. As part of our general business activities, Film Access Scotland’s Legitimate Interest is to collect your personal data when you visit this website.
Contract. Once you have started the process of reserving a space on a programme of activity we will process your personal data on the basis of a Contract, even if the process hasn’t been completed.

We use the information that you have given us in order to identify and communicate with participants on Film Access Scotland programmes, as well as categorise who is carrying out film access activity in Scotland and to contact organisations and individuals who may be interested in the work of Film Access Scotland.

We may share this information with Station House Media Unit (company number SC332413 and registered charity SC034211). Film Access Scotland’s website is hosted by Station House Media Unit’s web server.

How we store your personal information
Your information is securely stored in Station House Media Unit servers.

We will retain your personal data to support our records for up to 2 years. We will then dispose your information by deletion.

Your data protection rights
Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at info@filmaccess.scot you wish to make a request.

Personal Data Sharing. We will only share the personal data that is required to ensure a quality experience in any of our programmes. This is likely to include your name, email and postal address and other elements of data that may be required for the purpose of administration, safety and security.

Sensitive Personal Data. We will never collect sensitive personal data about you without your explicit consent and a clear explanation why it is required.

Sale or Passing of Personal Data to Third Parties.
We will not sell or pass your personal data to any company.

How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us at info@filmaccess.scot.

Our contact details
Name: Matthew Hall

Address: Film Access Scotland, c/o Station House Media Unit, Station House, Station Rd, Woodside, Aberdeen AB24 2WB

E-mail: info@filmaccess.scot